Contact Person: Erica Willard

Job Location:
Michigan AEYC
839 Centennial Way, Ste 200, Lansing, MI 48917

Job Description:

Location:
Michigan. Staff work flexible hours and are fully remote.

Position Summary:
The Program Assistant coordinates the scholarship application intake process, counsels applicants, sponsors, and recipients regarding the services offered through Michigan AEYC and provides programmatic assistance for the implementation of programs including membership, professional development, and T.E.A.C.H. Early Childhood® Michigan.

Qualifications:
• Associate degree in early childhood education, Bachelor’s degree preferred.
• Two years’ experience in an early childhood education and/or care setting and two years of related administrative experience.
• Self-motivation and an ability to work toward objectives with minimal supervision.
• Proficiency with computer technology, database experience preferred.
• Strong written and verbal communication skills including reports and business correspondence.
• Excellent customer service and interpersonal skills.
• Must be detail oriented.
• Ability to work with diverse individuals and organizations.
• Prior to employment, the candidate must pass an employment test and drug screening test and undergo a reference and security check.

Responsibilities:
The Program Assistant will work with the Program Manager to complete the following essential functions including but not limited to:
• Assist scholarship applicants with the intake process.
• Make an initial review of scholarship applications to ensure all required documentation is collected. Follow up with incomplete document collection.
• Enter data relating to all incoming applications, W-9 forms, agency profiles, and survey results into database.
• Utilize application portal to organize application workflow.
• Communicate application status to applicants.
• Educate potential scholarship recipients and sponsors on scholarship components and eligibility.
• Utilize State of Michigan systems data to collect eligibility criteria.
• Answer scholarship inquiries via phone, e-mail, and online chat service.
(JD: IS 9/18) 2
• Provide administrative support to Director of Professional Programs, Program Manager- T.E.A.C.H, Program Specialists, and other organization staff as needed.
• Attend outreach opportunities as a staff representative to disseminate program information to potential participants, sponsors, and partners.
• Attend Michigan AEYC programs, events, and meetings as requested.
• Provide general office support: assist with routine correspondence, maintain databases, respond to requests for assistance and information, sort and distribute mail, filing.
• Maintain good working relationships with scholarship recipients, educational institutions, sponsors, and program partners.
• Maintain confidentiality of information on T.E.A.C.H. Early Childhood Michigan® scholarship participants, staff, and board members.
• Adhere to fiscal and programmatic policies and procedures.
• Perform other work-related duties as assigned.

Compensation:
Michigan AEYC is committed to providing our employees with a comprehensive and competitive benefits package.
• Competitive starting salary between $19.40-$20.40 per hour
• Medical, dental, and vision insurance
• Retirement plan with employer match
• Employer paid life insurance, and short- and long-term disability.
• Generous paid time off including most major holidays.
• Paid parental leave.
• A supportive and collaborative work environment where you can learn and grow.
• Opportunities for professional development and advancement

Deadline:
Application will remain open until filled.

Application:
Interested candidates should submit a current resume and cover letter to: Erica Willard, ewillard@miaeyc.org.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

About Michigan AEYC:
The Michigan Association for the Education of Young Children (Michigan AEYC) is dedicated to promoting high-quality early learning for all children, from birth through age 8, by connecting practice, policy, and research. We strive to advance a diverse, dynamic early childhood profession and support all who care for, educate, and work on behalf of young children.

Compliance:
Michigan AEYC is an Equal Opportunity Employer and complies with ADA regulations as applicable.

Closing Date for Job:  12/31/2024