Contact Person: Christina Wood

Job Location:
Educational Child Care Center (EC3)
1715 W Malcom X St, Lansing, MI 48915

Job Description:

About EC3
The Educational Child Care Center (EC3) is a nonprofit, NAEYC‑accredited early learning community serving children ages six weeks to five years. EC3 is known for its small class sizes, play‑based philosophy, strong family partnerships, and warm, collaborative environment.

Position Summary
The Assistant Program Director supports the daily operations of EC3 by managing essential administrative, scheduling, and compliance functions. This role ensures smooth center operations through organized systems and reliable communication, allowing the teaching staff and children to thrive. The Assistant Program Director collaborates closely with the Program Director and Executive Director and serves as a key point of support for families and staff.

Key Responsibilities

Scheduling & Staffing Coordination
Create and maintain weekly staff schedules.
Ensure appropriate classroom coverage that meets required ratios.
Track staffing changes, time‑off requests, and daily adjustments.

Billing & Administrative Accounting
Manage family tuition billing, monthly statements, and payment tracking.
Process and oversee DHS billing, including attendance and authorization updates.
Provide support to families regarding billing questions and subsidy information.

CACFP Food Program Management
Administer the Child and Adult Care Food Program (CACFP), including meal counts, documentation, and audits.
Coordinate with kitchen staff to ensure accurate reporting and compliance.

Compliance & Recordkeeping
Maintain complete and organized child files and employee files.
Track required documents, health forms, and certifications to meet licensing and accreditation standards.

Operational Support
Assist with day‑to‑day administrative tasks and general office operations.
Support communication with families regarding center policies, schedules, and billing matters.

Social Media & Digital Communication
Maintain EC3’s social media channels to highlight center activities, updates, and community engagement.

Enrollment & Family Assistance
Support the administrative components of enrollment, including record updates and family communication.
Provide responsive, warm support to families navigating center processes.

Events & Community Involvement
Attend and support center events, volunteer days, and community‑building activities.
Collaborate with Program Director to ensure program needs are integrated into operational planning.

Leadership Support
Provide administrative backup when leadership is unavailable.
Work closely with the Program Director to align operational practices with program goals.

Qualifications
Meets or working on meeting Michigan Licensing qualifications for Program Director
Experience in childcare administration, early childhood education, or office management preferred.
Strong organizational, scheduling, and recordkeeping skills.
Familiarity with DHS billing, CACFP, or early childhood compliance systems (preferred).
Excellent communication and customer‑service skills.
Comfortable with technology, digital tools, and social media.
Ability to meet physical job demands and pass required background checks.
Warm, flexible, and collaborative approach with staff and families.

Why Join EC3?
Support a mission‑driven, NAEYC‑accredited early learning program.
Be part of a collaborative, family‑centered environment.
Play a key role in the daily operations that help children, families, and educators thrive.

Closing Date for Job:  01/31/2026